A Travel and Expense solution for a global company
Food & Beverage
Set a global Travel & Expense Policy within the group, control cost and propose a better experience to employees.
This famous and historical French producer and distributor of alcohol gathers 1,800 employees based in 20 offices across the world. The bottles of Remy Cointreau are distributed in more than 50 countries for an annual turnover of 1 billion euros.
Why a Travel & Expense solution?
The biggest part of the workforce is made of marketing and salespeople, on the field, who travel a lot. The problem was the high quantity of paper receipts that financial department had to deal with at the end of each month, coming from all countries. Before implementing a Travel and Expense solution, Remy Cointreau had many issues to face:
- No global Travel & Expense policy within the group: The goal was to harmonize the expense process across the world (like define the amount of money you can spend for a lunch, or a flight, according to the country or the city you are).
- No cost and expense control: Then, the group wanted to enforce this policy with cost control and also report to the line and top managers. The group needed to know how much were spent every month, how much money they were losing due to the expenses.
- Poor Employee experience: Before, employees had to fill an Excel sheet, send it individually to the accounting team with all the receipts in attachment. Therefore automating the process would offer better experience for employees, but also for accounting department.
Why SAP Concur?
Global leader in Travel & Expense management solution.
- Integration with SAP solution: Same accounting interface with data integration.
- Wide coverage: Integrates many Travel agencies and supports any kind of credit card providers.
- Works in many different languages: Very useful when employees are based in many countries and speak various languages (French, English, Russian, Japanese, Chinese…).
- Powerful reporting capabilities: Thanks to many kinds of reports, the company is able to extract many KPIs to improve the budget control and reduce loss of money.
- Integration capabilities with other solutions: For example, an insurance travel agency, for Remy Cointreau.
Key Factors of Success for an SAP Concur project?
Choose the right model to implement SAP Concur: Remy Cointreau has chosen the “wave” model (instead of “big bang” deployment) with US, Europe and then Asia.
Implementing Concur is not an IT project (except for technical part): It’s much more a business tool that employees use.
Have sponsorship from managers: It’s important to have top managers sponsoring and supporting the project by giving them visibility on it.
Change management: Communicate and assist users on how to use Concur, train them and support them all along the adoption period. Implementing the technical tool is not enough, people need to be trained on how to respect the policy by using the new tool.
Select the right partner: Choose a certified SAP Concur partner who will help and advise the company throughout the project.
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